Search Jobs

Med-Scribe, Inc., a staffing and recruiting agency for great positions for 35 years, is partnering with a successful non-profit agency to be the right hand of the executive team. In this role, you will be responsible for administrative and secretarial functions for the Executive Office Manager, Executive Director and provide clerical back up to the other members of the Executive Management Team.

About the Role

As the Executive Administrative Assistant, you’ll provide direct support to the Executive Office Manager, Executive Director, and other members of the Executive Management Team. You’ll handle a wide range of administrative responsibilities, ensuring the smooth day-to-day operation of the executive office.

Key Responsibilities:

• Perform administrative and secretarial support for the Executive Team
• Assist with maintaining agency records, including board and committee meeting minutes
• Coordinate and prepare board correspondence, meeting notices, and related communications
• Support agency events and fundraising activities
• Provide clerical backup for executive staff as needed

Details:

• Pay: $24/hour
• Schedule: Full-time, Monday–Friday, flexible daytime hours between 8 AM – 5 PM
• Benefits upon hire: medical, dental, vision, life, FSA, PTO, and retirement plan
• Temporary-to-hire opportunity – strong potential for permanent placement after 3 months

• Associate degree plus 2+ years of administrative, clerical, or office management experience
• Strong written and verbal communication skills
• Proficiency in Microsoft Outlook, Word, and Excel
• Ability to multi-task, stay organized, and remain calm under pressure
• Experience working with diverse groups and knowledge of local health care or behavioral health systems a plus
• Valid NYS driver’s license required